Association Management
The Donna Veatch Group, LLC provides a full line of administrative services to associations and organizations to support daily operations or specific targeted initiatives.
Conference/Event Management
Planning a successful event takes time, concise organization and a specialized team of like-minded individuals. The Donna Veatch Group, LLC has been coordinating events for over fifteen years. Event planning is a challenge that we are equipped to handle. Let our team of trained professionals assist your organization with the smallest planning detail to a comprehensive turn-key event.
Marketing Services
The Donna Veatch Group, LLC handles everything from marketing materials, to presentation materials, video services to web-development. Utilizing a talented and highly experienced team of writers, designers, professionals and volunteers.
Association Management
Association Management Services
- Complete full needs assessment of organizational administration requirements
- Serve as point of contact for your organization: process mail, receive phone calls, email distribution, clerical assistance
- Develop Email Alert system to your membership regarding special announcements, etc
- Provide comprehensive coordination of all organizational required events, Board meetings, committee meetings, planning sessions, etc.
- Maintain organization membership database including invoicing membership when applicable
- Track required organizational legal documents including IRS reports
- In-House Publication Services: maintain website, develop brochures, format newsletters, develop marketing materials
- Assist with professional training development
Additional Services
Other services are available which can be tailored to the specific needs of your organization. Our company maintains a comprehensive list of trainers and presenters who are available for contract for specific trainings, etc.The Donna Veatch Group is a limited liability corporation committed to providing high quality professional services to assist your organization meet and exceed long range goals for success!
Conference/Event Management
Event Services
- Conduct a pre-event planning session
- Availability to conference design teams and committees
- Provide an analysis of the event including the event budget
- Provide budget updates as specified by contract
- Negotiate meeting space to your specifications
- Serve as point of contact with the meeting facility
- Assess audio visual (AV) requirements
- Track logistical requirements throughout the event
- Assess food and beverage requirements
- Negotiate keynote speaker and secure contracts
- Secure travel arrangements for presenters including airline requirements and lodging logistics
- Assess event logistical needs of breakout session presenters if applicable
- Complete point of contact to presenters to ensure successful session delivery
- Provide progress reports to event contract point person
- Provide complete registration services including on-line registration
- Generate and track registration status throughout the event
- Format all event materials - agenda, event brochure, evaluation forms, signage, etc.
- One stop shop for all registration/attendee materials; i.e. name badges, confirmation letters, attendance certificates, registration packets
- Brand all event materials with your organization in mind
- Link conference information to your website
- Promotional material available for event marketing purposes
- Provide event media release to local news media if applicable
- Recruit vendors and exhibitors as approved by contracting agency
- Point of contact for all dignitaries, presenters, exhibitors, etc. involved with the event
On-Site Services
- Complete registration coordination: set-up, onsite support, and removal
- Conduct an on-site pre-event meeting with facility
- Provide an on-site briefing for all volunteer committees, etc. to ensure a comprehensive approach to event coordination
- Serve as point person for facility staff, audio visual company, etc. regarding logistics, etc.
Post Conference
- Review site invoices for accuracy
- Analyze and format attendee evaluation report
- Provide final budget report to contracting agency
- host a post event conference call if requested
Additional Services
Ask us about "Conference in a Box." We will ship your event to you!The Donna Veatch Group, LLC is committed to ensuring the success of your event by providing comprehensive services and on-going, open communication with your organization.
Marketing Services
The Donna Veatch Group, LLC handles everything from marketing materials, to presentation materials, video services to web-development. Utilizing a talented and highly experienced team of writers, designers, professionals and volunteers.
